Fleet Compliance
Without the Chaos
Keep vehicle checks, reminders and documentation in one place — designed for UK fleet operators and O-licence holders.
Built for UK Fleet Operators
Everything you need to stay compliant and avoid costly DVSA penalties
Daily walkaround checks
Maintain roadworthiness with digital daily checks. Drivers flag defects instantly via mobile, creating a permanent DVSA-ready audit trail.
Compliance timeline
Track MOT, tax, insurance and service due dates per vehicle. Automated alerts ensure nothing slips through.
Role-based access
Drivers see their assigned vehicles. Managers get the full dashboard. Admins control everything.
Defect management
Track defects from report to resolution. Maintain a complete audit trail for every issue.
Document storage
Store MOT certificates, insurance docs, and maintenance invoices securely in one place.
O-licence & Permit Support
Designed for O-licence holders and Section 19/22 organisations. Generate the compliance reports that FORS and DVSA auditors expect.
Fleet Plans from £5/vehicle/month
Coming Q2 2026Fleet Starter
Up to 5 vehicles
£8—£10/vehicle/month
Min. billing: £49—£59/month
Fleet Pro
6—25 vehicles
£6—£8/vehicle/month
Min. billing: £99/month
Fleet Advanced
25+ vehicles
£5—£6/vehicle/month
Custom / annual contracts
One-off setup fee: £199—£499 • Includes onboarding & configuration
Register interestWhy Fleet Compliance Matters
Avoid Heavy DVSA Penalties
Operating vehicles without valid MOT or insurance can result in fines up to £2,500 per vehicle. Repeat offences can lead to O-licence revocation. CarFile's automated alerts ensure no vehicle is ever on the road without valid documentation.
Replace Messy Spreadsheets
Stop juggling spreadsheets, paper forms and email threads. CarFile gives you a single source of truth for every vehicle in your fleet — accessible from anywhere, backed up securely, and ready for audit at any moment.
Guaranteed Roadworthiness
Operating without valid MOT or insurance can result in fines up to £2,500 per vehicle. CarFile ensures every vehicle meets DVSA roadworthiness standards through automated alerts and real-time defect tracking.
Audit-Ready Records
Stop juggling spreadsheets. CarFile provides a single source of truth for yourFORS accreditation or DVSA inspections. Every check, service, and repair is logged with a secure digital timestamp.
Frequently Asked Questions
Common questions about CarFile fleet compliance
How many vehicles can I manage with CarFile?
CarFile supports fleets of any size. Fleet Starter covers up to 5 vehicles, Fleet Pro handles 6-25 vehicles, and Fleet Advanced is designed for 25+ vehicles with custom contracts available.
Does CarFile help with O-licence compliance?
Yes. CarFile helps you maintain the documentation and inspection records that DVSA expects from O-licence holders, including walkaround check logs, defect reporting, and maintenance history.
Can drivers submit their own vehicle checks?
Yes. Drivers can complete daily walkaround checks directly from the CarFile mobile app. Defects are flagged instantly to fleet managers for action.
What happens if a vehicle fails a check?
When a defect is reported, the system alerts the fleet manager immediately. You can track the defect through to resolution and maintain a full audit trail.
Is the data secure and audit-ready?
Absolutely. All data is stored securely in UK-based servers with full encryption. You can export compliance reports at any time for DVSA audits or internal reviews.
Do you support Section 19 or Section 22 permits?
Yes. CarFile is ideal for non-profit organisations and community transport providers operating under Section 19 or 22 permits who need to maintain strict roadworthiness records without the complexity of heavy-duty fleet software.
What happens during a DVSA fleet inspection?
During a DVSA inspection, an officer will review your maintenance records, daily check logs, defect reports, and driver documentation. They may also physically inspect vehicles. CarFile keeps all compliance data in one place so you can produce the required evidence quickly and confidently.
Does CarFile support FORS accreditation?
Yes. CarFile helps fleet operators meet FORS (Fleet Operator Recognition Scheme) requirements by maintaining digital records of vehicle checks, maintenance schedules, and defect management — all exportable for audits and accreditation reviews.
Understanding UK Fleet Compliance Requirements
What does DVSA expect from fleet operators?
The Driver and Vehicle Standards Agency (DVSA) requires all commercial fleet operators to maintain roadworthy vehicles at all times. For O-licence holders, this means keeping detailed records of daily walkaround checks, defect reporting and resolution, scheduled maintenance, and MOT compliance for every vehicle in the fleet.
During a DVSA inspection, operators must demonstrate a robust maintenance system with up-to-date records. Failure to produce adequate documentation can result in compliance action — from warning letters to formal hearings at the Traffic Commissioner, and ultimately the loss of your operator's licence.
Fleet compliance without the chaos
CarFile replaces paper-based systems with a centralised digital platform accessible from any device. Drivers complete daily walkaround checks on their phone, defects are flagged instantly to fleet managers, and all MOT, tax, and insurance due dates are monitored with automated alerts.
Whether you operate under a standard O-licence, run a community transport service under Section 19 or Section 22 permits, or need to meet FORS accreditation standards, CarFile provides the audit trail and compliance reports that regulators expect — without the administrative burden of spreadsheets and filing cabinets.
Also Available for Individual Drivers
Ready to Simplify Your Fleet?
Fleet Pro is coming Q2 2026. In the meantime, explore our personal plans and start managing your vehicles today.