Vehicle Expense Tracking
Know Your True Costs
Log fuel, repairs, insurance and subscriptions — then see what your vehicle really costs per month and per mile.
Track Every Pound You Spend
From fuel to insurance — understand where your money goes
Fast expense entry
Add an expense in seconds with smart categories built for UK drivers. Attach receipts and notes to every entry.
Fuel tracking
Log fill-ups with price per litre and calculate your real MPG. See how fuel costs change over time.
Cost per mile
Automatic calculations show your true running cost per mile — essential for business users and mileage claims.
Total cost of ownership
See the big picture: insurance, tax, servicing, tyres, repairs — everything that makes up your real costs.
Spending insights
Spot spending spikes, compare vehicles, and make data-driven decisions about keeping or selling.
Export reports
Download CSV or PDF reports for tax returns, business expenses, or personal records. Filter by any criteria.
Complete Expense Tracking from £7/month or £69/year
More than a spreadsheet
Spreadsheets work until they don't. CarFile gives you automatic calculations, receipt storage, and insights that update in real-time. No formulas to break, no files to lose.
Part of the complete package
Expense tracking comes included with MOT reminders, tax alerts, service history, and fuel logging — everything you need to manage your vehicle in one app.
Who Uses Expense Tracking?
Private car owners
See what your car really costs. Make informed decisions about repairs vs replacement. Track warranty claims and service intervals.
Business users
Track business mileage for HMRC. Separate personal and business expenses. Export reports that make tax returns simple.
Multi-vehicle households
Compare running costs across vehicles. See which car is cheaper to run. Plan ahead for insurance renewals and servicing.
Frequently Asked Questions
Common questions about vehicle expense tracking
What types of expenses can I track?
You can track all vehicle-related costs: fuel, maintenance, repairs, MOT, insurance, road tax, parking, tolls, car wash, tyres, and any custom categories you create. Each expense can include receipts and notes.
Can I see cost per mile?
Yes. CarFile automatically calculates your cost per mile based on your logged expenses and mileage entries. You can view this for individual expense categories or total running costs.
Can I track expenses for multiple vehicles?
Absolutely. You can add unlimited vehicles to your CarFile account and track expenses separately for each. Compare running costs across your vehicles to make informed decisions.
Can I export my expense data?
Yes. Export your expense history as a CSV or PDF report — perfect for tax returns, business mileage claims, or simply keeping records. Filter by date range, category, or vehicle.
Does CarFile work for business vehicle expenses?
Yes. Many users track business mileage and expenses for tax purposes. You can tag expenses as business or personal, and export reports that make HMRC submissions easier.
How much does the average UK driver spend on car running costs?
The average UK motorist spends over £3,500 per year on running costs including fuel, insurance, road tax, MOT, servicing, and repairs. CarFile helps you track every category so you can identify where your money goes and find opportunities to save.
Can I use CarFile to track fuel economy and MPG?
Yes. By logging your fuel fill-ups with litres purchased and odometer readings, CarFile automatically calculates your real-world MPG over time. You can monitor trends and spot drops in efficiency that may indicate a maintenance issue.
Why Track Your Vehicle Expenses?
Know your true costs of car ownership
Most UK drivers significantly underestimate what their vehicle costs to run. Beyond the monthly finance payment, there is fuel, insurance, road tax, MOT, servicing, repairs, tyres, parking, and depreciation. The average UK motorist spends over £3,500 per year on running costs alone — and that figure rises sharply for older or high-mileage vehicles.
CarFile gives you a clear, real-time breakdown of every pound you spend. By logging expenses as they happen, you build an accurate picture of your cost per mile and total cost of ownership — helping you decide when it makes financial sense to repair, replace, or switch vehicles.
Business mileage and HMRC reporting
If you use your personal vehicle for business, HMRC requires you to keep accurate records of business mileage and expenses. Whether you claim the simplified mileage rate (45p per mile for the first 10,000 miles) or actual running costs, you need evidence to support your tax return.
CarFile lets you tag each expense as business or personal, attach receipts for every transaction, and export filtered CSV or PDF reports at the end of the tax year. No more scrambling through shoeboxes of receipts in January — everything is organised and ready to share with your accountant.
Take Control of Your Vehicle Costs
Start tracking expenses today and discover what your vehicle really costs to run.